When you are visiting a cemetery to pay respect to a deceased loved one, you should be ready with certain paperwork. It is better to get the documents ready ahead of time, instead of waiting till the last minute. Then you can make your cemetery visit go much more smoothly. With that in mind, let’s take a look at the important documents that you should take with you.
Death Certificate
If your loved one has already passed away, be sure to bring an official copy of their death certificate. The funeral home planning for cremation or burial will need this to move forward. You can typically obtain death certificates from the funeral director or the Vital Statistics Agency. Bring several certified copies, as you may need to provide them to various agencies.
Proof of Identity
The cemetery administrators will need verification of your identity and relation to the deceased. Bring a photo ID like a driver’s license as well as documents that prove you are an immediate relative or the executor if the person left behind a will. Marriage certificates, birth certificates showing parents and children, or sworn statements can serve as evidence.
Proof of Ownership
After searching for burial plots for sale, you can reserve one for your lost loved one. Then you will be provided with certain documents by the cemetery. Before visiting, make sure to locate the deed, title, or proof of ownership paperwork. The cemetery office will likely need to see this before allowing to place the decorations. You will also need to show them to the staff of your Aldergrove cemetery when installing a gravestone.
This is especially important if you are visiting for the first time or if you need to authorize any changes to the plot or headstone.
Cemetery Guideline Information
Many cemeteries have rules and regulations regarding markers, memorials, decorations, and offerings left at grave sites. Review the website of the cemetery or contact the office to request written guidelines well in advance of your meeting. Understanding the requirements can influence decisions around burial vaults. It can also impact your decision on urn types for cremated remains, monument engraving, and other considerations.
Military Service Documents
If your loved one served in the military, bring evidence of their service such as discharge paperwork. This documentation allows the cemetery staff to determine eligibility for special sections dedicated to veterans. It also ensures proper procedures for military funeral honors.
Prepayment Information
It is possible to pre-pay for the cemetery for services offered. They include expenses such as:
- Cost of the burial plot
- Burial fees
- Cremation niche
- Headstone engraving
If your loved one prepaid for any of these services, bring documentation showing what was paid in advance. The administrators can then advise you on any other costs still outstanding.
List of Contacts
Compile a list of all the contacts who should receive information about funeral and memorial service arrangements. This list may include:
- Close friends
- Business associates
- Members of community organizations your loved one participated in
- Distant relatives
Provide this list to the funeral home and cemetery staff so they can assist you in spreading details about arrangements.
Obituary Info
Funeral homes often arrange obituaries in local newspapers. If you want an obituary published, prepare basic biographical details about your loved one ahead of time. You need to include:
- Full name
- Birth and passing dates
- List of surviving relatives
- Volunteer activities or community service
- Any other special details you wish to highlight
The funeral director can help craft and submit the full obituary text.
Final Words
The logistics involved with cemetery visits can be complicated. However, having essential documents and payment information organized beforehand alleviates much of the potential headache. Be prepared with your paperwork so you can focus on honouring your departed loved one when the time comes. On top of that, work with a cemetery such as Bakerview Memorial Cemetery, who is willing to help you with this process. Then you can avoid the stress and frustration associated with the entire process.
Published: September 11, 2024
